SDFC Constitution - Alteration to The Rules 2021

Tuesday, February 2, 2021 - 3:05 PM

The Swan Districts Football Club Inc’s 87th Annual General Meeting will be held in the main bar in the clubrooms at Steel Blue Oval at 6.30pm onThursday 25th February, 2021.


Pursuant to Clause 65 of the Constitution, NOTICE IS GIVEN that at the Annual General Meeting of the Swan Districts Football Club Inc to be held at 6:00pm on Thursday 25th February 2021 the following (4) special resolutions will be proposed.


27.4 At least 14 days prior to the last date for nominations, the Secretary must provide electronic written notice to all the Members:

                (a) calling for nominations for election to the Board; and

(b) stating the date by which nominations must be received by the Secretary to comply with rule 27.5.

[The intention of the change is to allow electronic notice for members]


27.5 A Member who wishes to be considered for election to the Board must nominate for election by sending a written nomination in accordance with rule 27.3 to the Chief Executive Officer before 5.00pm on the last Friday of September August.

[The intention of the change is to bring forward the election process by one month as per the previous constitution, to allow appropriate time to induct the new board after the election prior to the 1st October]


27.6 If the number of candidates duly nominated under rule 27.5 is more than the number of vacancies to be filled, a ballot must be held in accordance with the following provisions for the election of Directors:


(a) The Chief Executive Officer must send a written ballot paper, together with instructions on how to vote, to every Member of the Club entitled to vote by not later than the 14th 10th day of October September, showing the full names of candidates nominated, and such other information as the Returning Officer shall in his/her absolute discretion decide, in such order as decided by lot drawn by the Returning Officer and one other person appointed by him.

(b) If the ballot paper is sent to Members by post, it must be accompanied by an envelope marked Ballot Paper Only with a counterfoil slip for provision of the signature, name and address of the voter, and a prepaid envelope addressed to the Returning Officer at care of Swan Districts Football Club Incorporated at its usual postal address.

(c) The ballot will be open upon posting of the ballot papers and closes at 5.00pm on the thirty-first thirtieth day of October September.


                  [The intention of these two changes is to provide an additional 4 days to the election period for the return of votes, and also move the closing date back to the end of September, as was the case with the previous constitution, to allow appropriate time to induct the new board prior to the 1st October]


Pursuant to Part 3 Division 2 (Alteration of rules) of the Associations Incorporation Act 2015 (WA) if the special resolution is passed, the new SDFC Constitution will take effect from the date upon which Section 30(3) if the Associations Incorporation Act 2015 (Wa) is complied with.


Section 51(1) of the Act, a resolution is a special resolution if it is passed:

                (a)          at a general meeting of an incorporated association; and

                (b)          by the votes of not less than 75% of the members who are present and entitled                                       to vote at the election.